Organizing your artwork with series and tags

As your portfolio grows, finding a specific piece — or showing a coherent body of work — gets harder. ArtHelper gives you two ways to organize: series (a group of related pieces you choose), and tags (short labels you attach to a piece, like “landscape” or “commission”). This guide walks through both.

How tags work

Tags are short labels you attach to a piece of artwork. They’re useful for filtering — for example, viewing only your “watercolor” pieces, or only pieces tagged “sold”. You can add as many tags as you want.

How to add tags to a piece

1. Open the piece you want to tag from My Artwork.

2. Open the details view for the piece (click the piece, then open its details/edit panel).

3. Find the Tags field.

4. Type a tag and press Enter to add it. Repeat for more tags.

5. Save the changes.

Tip: Keep tags short and reusable — single words or short phrases. “Landscape” works better than “Landscape painted in 2024 during my Maine trip.” Use the description field for long context.

How to filter your portfolio by tag

1. Go to My Artwork.

2. Click Filter (the Filter by tag button).

3. Type to search through your tags, or pick from the list.

4. Switch between AND (only pieces with all selected tags) and OR (pieces with any selected tag).

5. The view filters to just those pieces. Click Clear all selected to reset.

How series work

A series is a curated grouping you create from selected pieces — typically a body of work that belongs together (your “Maine coast” series, your “winter portraits”). Unlike tags, a series has its own page, title, and description, so it can be a thing you point people at.

How to create a series

1. Go to My Artwork.

2. Click pieces to select them. A selection toolbar appears at the bottom of the screen.

3. With two or more pieces selected, click Explore With AI in the toolbar. ArtHelper creates a new series from your selection.

4. You’ll be taken to the series page where you can give it a title and description.

Note: The button is labeled Explore With AI because, beyond just creating the series, it lets the Assistant work across all selected pieces at once. Whether you want a series page, an AI brainstorm across the group, or both, the same button starts you off.

How to edit or delete a series

1. Open the series from My Artwork.

2. Open the series details panel.

3. Edit the title or description and save, or click Delete to remove the series.

Deleting a series doesn’t delete the underlying artwork — the individual pieces stay in your portfolio.

How subcategories and parent folders work

Categories help you organize your artwork into folders in your gallery. Understanding how categories and subcategories behave will help you find your work quickly.

Subcategories show only their own images

When you assign an image to a subcategory (for example, “Glass” under “Sculpture”), that image appears only in the subcategory’s folder, not automatically in the parent “Sculpture” folder. You must click into the specific subcategory to see it, or view All Artwork to see everything across all categories. This keeps your parent categories clean and lets you organize work into more specific groups.

How to move an image between categories after upload

You can reassign an image to a different category without deleting it:

1. Open My Artwork and find the image thumbnail.

2. Click the three dots on the image thumbnail to open its menu.

3. Select Change category from the menu.

4. Pick the new category or subcategory you want.

5. Confirm the change.

The image moves immediately to the new category. Changing a category does not lose the image’s title, description, or tags — all your artwork details stay intact.

Deleting images does not delete your account

Deleting all images in a category (or even deleting all your artwork) does not delete your ArtHelper account or profile. It only removes those images from your gallery. Your account, settings, and profile remain active.

My uploaded images aren’t appearing on my profile

If you uploaded images but can’t see them, try these fixes in order:

1. Check you’re viewing the correct category or subcategory. If you assigned the image to a subcategory (like “Sculpture > Glass”), it won’t appear in “All Artwork” or the parent category view — click into that specific subcategory to find it.

2. If you connected Dropbox, check the Dropbox Imports category. Images imported from Dropbox land in a category called Dropbox Imports by default. Go to My Artwork, filter by that category to find them, then move them to the category you want using the steps above.

3. Refresh the page and wait 10 seconds. Thumbnails can take a moment to load, especially right after upload. Refresh your browser and give it a few seconds.

How to rename an image (title and filename)

You can change the artwork title anytime:

1. Click the image to open it from My Artwork.

2. Click Edit details (or open the details panel).

3. Change the Title field to whatever you want.

4. Click Save.

The original uploaded filename stays the same — ArtHelper uses the title you set for display everywhere (your profile, galleries, series pages), so changing the title is what matters. Visitors and clients see the title, not the filename.

How categories and subcategories work in your gallery view

Categories help you organize your artwork into folders in your gallery. Understanding how categories and subcategories behave will help you find your work quickly.

Subcategories show only their own images

When you assign an image to a subcategory (for example, “Glass Sculpture” under “Sculpture”), that image appears only in the subcategory’s folder, not in the parent “Sculpture” folder. You must click into the specific subcategory to see it. This keeps your parent categories clean and lets you organize work into more specific groups.

How to move images between categories

You can reassign an image to a different category without deleting it:

1. Open the image’s detail view from My Artwork.

2. Find the Change category button (usually in the three-dot menu or Edit panel).

3. Select the new category or subcategory you want.

4. Confirm the change.

The image moves immediately to the new category.

Dropbox-imported images land in “Uncategorized”

When you import images from Dropbox, they arrive in the Uncategorized folder by default. You must manually assign them to a category using the steps above. This gives you control over where each piece goes, but it means newly imported work won’t automatically appear in your existing category folders.

Common questions

What’s the difference between a series and a tag?

A tag is a label you attach to one piece, used for filtering. A series is a named group of pieces with its own page, description, and identity — useful when you want to present a body of work as a coherent project.

Can a piece be in more than one series?

Yes. A piece can belong to several series at once.

Can a piece have multiple tags?

Yes. Add as many as you find useful.

Is there a limit to how many tags I can have?

No. You can build out as many tags as makes sense for your portfolio. Most artists end up with 10-30 they actually use regularly.

Are tags and series visible to the public?

Public pieces show their tags and series on your public artist profile, so visitors can browse by them too. Private pieces and their tags stay private to you.

I can’t find images I just uploaded

Check the Uncategorized folder first — newly uploaded or imported images (especially from Dropbox) land there by default until you assign them to a category. If you already assigned them to a subcategory, you won’t see them in the parent category folder — click into that specific subcategory to find them.